2 types of meetings you can do without
Believe it or not, MEETINGS ARE EXPENSIVE.
They should only take place when they are the cheapest and/or fastest way to accomplish a task. Virtual collaboration is a reliable alternative to two of the most wasteful and dreaded types of meetings:
Pure project status meetings
As project work becomes increasingly cross-functional, it’s common for a project team to comprise people with diverse skill sets who report to different managers. The problem is that it often makes project leaders nervous about team communication, so they establish a recurring status meeting to guarantee information gets shared.
But in fact, It’s more efficient to have team members spend five minutes adding status updates to a shared document or APP so others can read and comment if necessary. This alternative also allows team members to share their updates at a time that works for them, instead of interrupting their work at an arbitrary time.
Pure info-sharing meetings
If all you need to do is broadcast information, write it down, and let people read it! Bonus points if you write it as a page on your company intranet so that people have the opportunity to comment and ask questions. That kind of engagement promotes a culture of actually reading what your co-workers share with you.
5 types of meetings that are too valuable to quit
Effective meetings produce a tangible outcome and do it faster (or better) than asynchronous collaboration. The types of meetings in this category are typically discussion-heavy.
The right way to do these meetings is to gather a group of people who already have enough background information to find the best way forward and have the authority to make the decision right there in the meeting. It will include subject matter experts, select stakeholders, and the person who will ultimately make the call. (Yes: one person.)
Problem-solving & brainstorming meetings
These two are together because you wouldn’t bother brainstorming unless there is a problem to be solved, and you rarely solve a problem without a little brainstorming. Regardless of the specific purpose, a short agenda should be enough to keep the session from straying off-course.
The key here is to choose the right people to collaborate with. Diverse knowledge, skills, backgrounds, and opinions are incredibly valuable in this context. Of course, all that diversity is for naught without trust. Participants need to feel safe voicing dissenting opinions.
计划会议对于启动项目或活动尤其重要 - 确保每个人理解的都一样。
Planning meetings are especially important for kicking-off projects or campaigns – to make sure everyone is on the same page.
Like decision-making meetings, the trick to running them is making sure each participant comes in with enough background knowledge and prep work to make progress on the plan.
To justify calling an all-hands meeting, the organizers need to put things on the agenda that can’t be replicated in a document. Many companies devote a portion of the time to Q&A with executives. The openness of a foum and the authentic, unscripted answers from top management is priceless. And for company leaders, it’s a way to stay on the pulse and hear from people at every level of the business.
Manager one-on-one meetings
The purpose of these meetings is for both managers and direct reports to have a shared understanding of the big picture and long-term goal.
Managers should use these meetings to build a relationship. Talk about career goals and how to reach them. Talk about how the departmental work fits into the business’ broader strategy. Talk about where both sides’ are struggling and brainstorm ways to make things better. Again, a simple agenda should be fixed before entering the meeting.
会议应该像盐一样 - 一种为了菜肴更美味而小心地撒上的、而不是鲁莽乱倒的香料。